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Administrator-ops

Company Name:
Kinder Morgan
ADMINISTRATOR-OPS
Job ID #:10771 Location:AZ-FLAGSTAFF
Functional Area:Clerical/Admin. Position Type:Full Time
Experience Required:1 - 3 Years Relocation Provided:No
Education Required:High School Diploma
RC/Department:5809 -GPL-W-DIVISION 1 OPERATIONS :KMPL2
Position Description
Primary Purpose:
Provides comprehensive administrative support, to include: creating records and maintaining files and various manuals, preparing and coordinating reports, documents and correspondence, using and/or maintaining data bases, ordering, receiving and maintaining office supplies and equipment and other facility supplies, processing invoices and entering invoices into Accounts Payable in the appropriate system. May involve some project work
Essential Duties and Responsibilities:
Provides comprehensive administrative support to managers and others in area or areas of responsibility. Includes creating documents, reports and records electronically and on paper; maintaining files electronically and on paper that are up to date, organized, complete and quickly retrievable; imputing data, using and maintaining data bases.
o As appropriate, processes invoices and posts to Accounts Payable in the appropriate system
o Provides and updates monthly and yearly financial reports to local management and other company leadership. Assists in the preparation of annual budgets for the operating area.
o Represents the Company in a professional and positive manner when dealing with employees, the public and others with whom the Company does business, in person, electronically in communications and on the telephone. Maintains work area in such manner as to visually demonstrate organization and control of files managed and maintained.
o Prepares various reports from information provided by others, or from information maintained in the regular performance of work, or may have to research or gather necessary information from recognized appropriate sources.
o Organizes and prioritizes work performed to meet deadlines while maintaining flexibility to provide support for developing or unexpected need
o Recognizes and addresses problems and prevents or recommends actions to prevent development of problems, contributes ideas and recommendations for generating and implementing new ideas and procedures
o Depending upon location and assignment, may be assigned to ensure that office machines & equipment are maintained in proper working order; interface with vendors who provide service and supplies for equipment.
o Orders, receives and maintains supplies and materials required by the area or office.
o Regular and predictable attendance.
o Set up lunches, supplies, phone screens etc.
o Other duties as assigned.
- Job level is commensurate with experience and skill level of successful candidate.
Position Requirements
Education Requirements:
Associates degree with 1-3 years' experience in an Administrative/Office Manager role required. Four year degree in accounting/business related discipline preferred.
Job Requirements:
o Must possess intermediate to advanced proficiency level in Microsoft Office Products, including Word, Excel, and Power Point.
o Must possess strong analytical skills. Office management skills are a plus.
o Must have the ability to organize and prioritize daily work and maintain strict confidentiality.
o Must have the able to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues while adhering to deadlines.
o Must be flexible and have the ability to set priorities and coordinate multiple projects.
o Must possess excellent communications skills, written and verbal.
o Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers.
o Mandatory drug screen and background check upon hire.
We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

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