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Administrative Support Assistant (Office Automation), GS-303-7/8 (DE/CR)

Company Name:
Department Of Commerce
All qualified United States Citizens or Nationals. Permanent/Full Time Career/Career Conditional This position is located at the National Weather Service near Flagstaff, AZ, (in Bellemont, AZ).
This is a developmental position which leads to the full performance position (GS-8). As the incumbent progresses in knowledge and skill, more difficult and responsible assignments will be made.
This position is also announced under vacancy number__ NWS-WR-2015-0030 , which is open to status candidates. You must apply to both announcements if you want to be considered for both.
A one year probationary period may be required.
Payment of relocation expenses is not authorized.
This position is not in the bargaining unit.
N OTE: This vacancy may be used to fill other Administrative Support Assistant, GS-0303-7/8 positions throughout NOAA. The position must be alike (e.g.; within the same geographic locations, same grade/band requires the same qualifications as indicated in this vacancy announcement).
Must be a U.S. Citizen or National to apply. Required to pass a background investigation and fingerprint check. Must be suitable for Federal employment. Must be registered for Selective Service, if applicable ( ) Qualification requirements must be met by closing date of announcement. The individual selected for this position will:
Apply specialized knowledge in all administrative funtional areas for the office, including budget monitoring, funds and property control, purchasing, contract monitoring, vehicle use and maintenance, travel, time and attendance, and personnel actions.
Serve as liaison with Regional Headquarters and NOAA support officies on all administrative matters.
Serve as office manager, establishing and maintaining filing and routing of office records, forms, correspondence and mail in accordance with established guidelines.
Assure accurate and prompt customer assistance and referral.
Maintain appointments and office suspense calendars for management team.
Compose non-technical correspondence and prepare letters, reports and other documents.
Apply knowledge of organization and mission to refer customers and assist in providing readily available weather and hydrological information.
There is no positive education requirement for this position.
Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
To qualify at the GS-7 level:
One full year (52 weeks) of specialized experience equivalent to the GS-6 level of the Federal service. Specialized experience is defined as:
Performing a variety of administrative support functions with require decision-making. Such experience must be in at least three or more areas including procurement, budget/finance, human resources, property management, secretarial functions and office automation.
We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories. The categories are "gold", "silver" and "bronze". However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.
How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. For more information on category rating, please go to: Category Rating
The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
Knowledge of human resources, records management, and time and attendance processes and procedures.
Knowledge of supply, budget/finance, property management, travel, contract administration, and security processes and procedures.
Skill in office automation, database management, spreadsheets, word processing, and related graphics software.
To preview questions please click here. Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: Qualifications. Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
To apply on-line, you must complete and submit an application by accessing the USAJOBS website at . To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.
To return to your saved application, log in to your USAJOBS account at and click on "Application Status." Click on the position title, and then select Apply Online to continue.
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at or phone at . The help desk is available Monday-Friday, 7:00 am, to 7:00 p.m. ET.
For instructions on submitting your application in another format, please contact WFMO Staffing listed in this vacancy announcement.
Resume showing relevant experience; cover letter optional . Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your Member 4 DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see Vet Guide.
Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit Military Records
Interagency Career Transition Assistance Plan (ICTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).
Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at USAJOBS and clicking on "Track Your Online Application." The four points of notification are:
1. Application Received or Application Incomplete;
2. Minimum Qualification Requirement Met or Minimum Qualification Not Met;
3. Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and
4. Selected or Not Selected.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).
ICTAP candidates will be eligible if it is determined that they exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: ICTAP
ICTAP applicants MUST submit the following documents:
1. A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.
2. A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
3. A copy of your latest performance appraisal including your rating; and
4. Any documentation from your agency that shows your current promotion potential.
NOAA participates in e-Verify. E-verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.
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