Legal Assistant, Charging Division - County Attorney (0723)
Salary:
$40,597.
00 - $50,116.
00 AnnuallyLocation :
Flagstaff, AZJob Type:
Regular Full TimeJob Number:
0803861Department:
County AttorneyOpening Date:
07/24/2023Nature of Work Who We Are:
The Coconino County Attorney's Office is a public law office in Northern Arizona located in the heart of Flagstaff.
We are a team of approximately 20 attorneys and 30 legal paraprofessionals who are dedicated to the vigorous and fair prosecution of crime throughout Coconino County, the protection of the rights of crime victims, and effective legal representation of the County and County special districts.
We believe in working for something bigger than ourselves, providing us with incomparable job satisfaction.
Our Mission:
We preserve and protect the Community's sense of Justice and Fairness.
When injustice occurs you can have confidence in us to pursue remedies that are Just; and Fair; and Reasoned; and Complete.
We contribute certainty and stability to our local governments every day in the advice we deliver and the services we offer.
Our Values:
Justice:
We advocate for fair and equitable outcomes.
Service:
We value working for something bigger than ourselves.
Trust:
We inspire confidence with truth, reliability, and respect.
Integrity:
We honor our commitments with courage.
Connection:
We invest in each other and our community.
Excellence:
We strive to be our best every day.
Under supervision performs work of moderate difficulty in supporting and assisting criminal attorneys; performs related work as assigned.
PLEASE NOTE:
The Coconino County Attorney's Office is using this posting to fill two Legal Assistant positions.
One regular full-time status and one limited appointment status.
The Limited appointment position is funded through the American Rescue Plan Act and expected to end no later than December 31, 2024.
Please select your preference under our supplemental questions.
These positions are open until filled.
We will be reviewing applications upon receipt.
Typical Duties LEGAL ASSISTANT I:
TYPICAL DUTIES:
(Illustrative only) Supports multiple attorneys; coordinates and prioritizes multiple projects and deadlines to ensure work is completed timely and efficiently Provides legal support work to attorneys for law-related tasks Prepares and edits documents as requested by attorneys and staff Maintains and updates files Files court documents Keeps documents organized in the interim before they are filed Follows procedure for calendaring of events, notifies, and sends reminders to appropriate staff and clients and maintains the master calendar of deadlines Enters, updates, and retrieves information using multiple systems and databases.
Collects, organizes, and prepares files and materials for attorneys for use in court appearances or for transacting other legal business Receipts and processes emotionally traumatic and graphic material Schedules appointments and maintains calendars Coordinates witness travel Arranges for proper waiting location for witnesses, greet, support, and update all witnesses needed for trial Provides administrative support to include but not limited to, stamping files, filing, answering telephones, faxing, creating communications and making copies May prepare and process new cases for review May receive payments and reconcile accounts May run conflict checks on new cases assigned to the office LEGAL ASSISTANT IITYPICAL DUTIES:
(Illustrative only) Performs the duties of Legal Assistant I Formats, composes, and types correspondence and other documents from written drafts and verbal directives on routine to moderately complex legal documents and confidential matters Gathers, reviews, and verifies case documentation Develops and secures evidence and documentation Prepares for depositions and trials Prepares subpoenas Assists attorneys, and witnesses with coordination of criminal and civil case matters and documents for court proceedings Facilitates compliance with criminal and civil procedures in accordance with state and federal statute Maintains statutorily required confidentiality of case matters Files court documents both electronically and physically Enters data and tracks statistical information Processes criminal and civil case management Disseminates dispositional information Assists in training Legal Assistant Is May secure defendants from other jurisdictions to resolve pending charges May verify and validate court personnel and attorneys May assist in processing case assignments to contract attorneys May assist in processing vendor payments LEGAL ASSISTANT IIITYPICAL DUTIES:
(Illustrative only) Performs duties of Legal Assistant I and II Conducts investigative research Participates in witness and victim interviews Acts as a liaison between attorneys, courts, clients, witnesses, other agencies, and the public Preparation of subpoenas, monitoring and updating subpoena tracking system.
Assists and attends court hearings, depositions, and meetings with attorney as needed.
Trains and monitors interns and temporary personnel in legal functions Provides input and recommendations for revisions to procedure manuals Acts as a case management and database subject matter expert, training others on system usage and best practice.
Assists in training Legal Assistant I and II Essential functions of the position include but not limited to:
sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist, elbow/shoulder) for computer work, filing; vision acuity (near/far) for computer work and filing; hearing and speech for ordinary conversations; finger dexterity for typing.
Must be able to lift 40
pounds and push 75
pounds.
Minimum Qualifications LEGAL ASSISTANT I:
Minimum
Qualifications:
Two years' experience in a clerical or administrative position; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
LEGAL ASSISTANT II:
Minimum
Qualifications:
Three years' experience in a clerical or administrative position with two years' experience in a legal environment; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
LEGAL ASSISTANT III:
Minimum
Qualifications:
Four years' experience in a clerical or administrative position in a legal environment; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Additional Requirements:
Candidates must successfully pass a criminal history background check and receive fingerprint clearance.
The ideal candidate will have prior clerical or administrative experience in a legal environment supporting attorneys, excellent customer service skills, and the ability to work effectively and efficiently in a diverse office setting, as well as be organized, detail oriented.
The Ideal candidate will dedicate required time and energy to assignments or tasks to ensure high standards of performance and will solve problems quickly and effectively with minimal assistance.
Preferred
Qualifications:
Prior clerical or administrative experience in a legal environment supporting attorneys; records management experience; data-entry experience; possess working knowledge of the criminal justice system and legal terminology; and advanced proficiency in Outlook, Word, Excel, and PowerPoint.
These positions are safety sensitive.
These positions are non-exempt from overtime.
Knowledge, Skills and Abilities Knowledge of:
Arizona and Federal Rules of Civil Procedure Business English, spelling, arithmetic, punctuation, and grammar Legal office practices and procedures Prosecutor by Karpel Filing methods - TurboCourt and in Person at Superior Court Audio/visual equipment and software programs and preparation of same Skill in:
Multitasking Prioritization Time Management Problem Solving Scheduling Coordinating with internal and external clients Using computer software including Microsoft Word, Excel, Outlook, Teams and PowerPoint Strong Ability to:
Effectively communicate and clearly convey accurate information verbally and in writing Perform tasks quickly, effectively, and accurately with attention to detail, in a fast-paced and changing environment Compose correspondence dealing with legal and complex matters Maintain composure while working under time constraints Understand legal procedures and terminology Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures Prioritize, plan and carry out assignments Communicate effectively with other county departments and the public Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing Maintain confidentiality and work with sensitive materials Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee BenefitsCoconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis.
Temporary and Seasonal employees do not receive benefits.
Elected officials are not eligible for vacation and sick leave.
) Vacation/Annual Leave Sick Leave 10 Holidays Per Year Health Care Insurance Dental Plan Vision Plan Group Life Insurance Pre-Tax Deduction Plan Sick Leave Conversion Plan Personal Day Purchase Program Vacation Sell Back Program Tuition Reimbursement Program Wellness Program Long-Term Disability Arizona State Retirement System Employee Assistance Program On-going Training Opportunities Free bus transportation/ EcoPass bus pass Elective Coverage Dependent Medical, Dental, and Vision Supplemental Life (for employees & dependents) Flexible Spending Account Health Savings Account Tax-deferred investment program Accidental and Disability Insurance Short Term Disability 01 Please select below the position you are applying for:
Regular Full-Time Limited Appointment Both 02 Do you have experience in a clerical or administrative position in a legal environment? If yes, please be certain it is reflected on your application.
If no, please describe below your equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
03 Please describe your clerical or administrative experience.
04 How many professionals have you supported at one time and what do you see as the biggest challenge when supporting a large office of professionals? 05 Please list the computer programs you have experience using.
Next to each please indicate your level of proficiency on a scale of 1-10 with 10 being expert/exceptional.
06 Please explain how this position would add to your career aspirations? 07 The Legal Assistant supports misdemeanor, juvenile, and felony cases that may include homicide, rape, domestic violence, and serious crimes against children.
As a result, some of the materials the Legal Assistant will work with may be graphic and/or distressing.
For example, autopsy photos, violent crime scene photos, and media.
Are you comfortable with working with this type of material? Yes No 08 I understand that a resume and cover letter are required along with my application and that all written materials submitted including the application will be evaluated for writing proficiency.
Yes No Required Question Recommended Skills Administration Arithmetics Attention To Detail Business English Case Management Civil Procedures Estimated Salary: $20 to $28 per hour based on qualifications.
$40,597.
00 - $50,116.
00 AnnuallyLocation :
Flagstaff, AZJob Type:
Regular Full TimeJob Number:
0803861Department:
County AttorneyOpening Date:
07/24/2023Nature of Work Who We Are:
The Coconino County Attorney's Office is a public law office in Northern Arizona located in the heart of Flagstaff.
We are a team of approximately 20 attorneys and 30 legal paraprofessionals who are dedicated to the vigorous and fair prosecution of crime throughout Coconino County, the protection of the rights of crime victims, and effective legal representation of the County and County special districts.
We believe in working for something bigger than ourselves, providing us with incomparable job satisfaction.
Our Mission:
We preserve and protect the Community's sense of Justice and Fairness.
When injustice occurs you can have confidence in us to pursue remedies that are Just; and Fair; and Reasoned; and Complete.
We contribute certainty and stability to our local governments every day in the advice we deliver and the services we offer.
Our Values:
Justice:
We advocate for fair and equitable outcomes.
Service:
We value working for something bigger than ourselves.
Trust:
We inspire confidence with truth, reliability, and respect.
Integrity:
We honor our commitments with courage.
Connection:
We invest in each other and our community.
Excellence:
We strive to be our best every day.
Under supervision performs work of moderate difficulty in supporting and assisting criminal attorneys; performs related work as assigned.
PLEASE NOTE:
The Coconino County Attorney's Office is using this posting to fill two Legal Assistant positions.
One regular full-time status and one limited appointment status.
The Limited appointment position is funded through the American Rescue Plan Act and expected to end no later than December 31, 2024.
Please select your preference under our supplemental questions.
These positions are open until filled.
We will be reviewing applications upon receipt.
Typical Duties LEGAL ASSISTANT I:
TYPICAL DUTIES:
(Illustrative only) Supports multiple attorneys; coordinates and prioritizes multiple projects and deadlines to ensure work is completed timely and efficiently Provides legal support work to attorneys for law-related tasks Prepares and edits documents as requested by attorneys and staff Maintains and updates files Files court documents Keeps documents organized in the interim before they are filed Follows procedure for calendaring of events, notifies, and sends reminders to appropriate staff and clients and maintains the master calendar of deadlines Enters, updates, and retrieves information using multiple systems and databases.
Collects, organizes, and prepares files and materials for attorneys for use in court appearances or for transacting other legal business Receipts and processes emotionally traumatic and graphic material Schedules appointments and maintains calendars Coordinates witness travel Arranges for proper waiting location for witnesses, greet, support, and update all witnesses needed for trial Provides administrative support to include but not limited to, stamping files, filing, answering telephones, faxing, creating communications and making copies May prepare and process new cases for review May receive payments and reconcile accounts May run conflict checks on new cases assigned to the office LEGAL ASSISTANT IITYPICAL DUTIES:
(Illustrative only) Performs the duties of Legal Assistant I Formats, composes, and types correspondence and other documents from written drafts and verbal directives on routine to moderately complex legal documents and confidential matters Gathers, reviews, and verifies case documentation Develops and secures evidence and documentation Prepares for depositions and trials Prepares subpoenas Assists attorneys, and witnesses with coordination of criminal and civil case matters and documents for court proceedings Facilitates compliance with criminal and civil procedures in accordance with state and federal statute Maintains statutorily required confidentiality of case matters Files court documents both electronically and physically Enters data and tracks statistical information Processes criminal and civil case management Disseminates dispositional information Assists in training Legal Assistant Is May secure defendants from other jurisdictions to resolve pending charges May verify and validate court personnel and attorneys May assist in processing case assignments to contract attorneys May assist in processing vendor payments LEGAL ASSISTANT IIITYPICAL DUTIES:
(Illustrative only) Performs duties of Legal Assistant I and II Conducts investigative research Participates in witness and victim interviews Acts as a liaison between attorneys, courts, clients, witnesses, other agencies, and the public Preparation of subpoenas, monitoring and updating subpoena tracking system.
Assists and attends court hearings, depositions, and meetings with attorney as needed.
Trains and monitors interns and temporary personnel in legal functions Provides input and recommendations for revisions to procedure manuals Acts as a case management and database subject matter expert, training others on system usage and best practice.
Assists in training Legal Assistant I and II Essential functions of the position include but not limited to:
sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist, elbow/shoulder) for computer work, filing; vision acuity (near/far) for computer work and filing; hearing and speech for ordinary conversations; finger dexterity for typing.
Must be able to lift 40
pounds and push 75
pounds.
Minimum Qualifications LEGAL ASSISTANT I:
Minimum
Qualifications:
Two years' experience in a clerical or administrative position; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
LEGAL ASSISTANT II:
Minimum
Qualifications:
Three years' experience in a clerical or administrative position with two years' experience in a legal environment; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
LEGAL ASSISTANT III:
Minimum
Qualifications:
Four years' experience in a clerical or administrative position in a legal environment; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Additional Requirements:
Candidates must successfully pass a criminal history background check and receive fingerprint clearance.
The ideal candidate will have prior clerical or administrative experience in a legal environment supporting attorneys, excellent customer service skills, and the ability to work effectively and efficiently in a diverse office setting, as well as be organized, detail oriented.
The Ideal candidate will dedicate required time and energy to assignments or tasks to ensure high standards of performance and will solve problems quickly and effectively with minimal assistance.
Preferred
Qualifications:
Prior clerical or administrative experience in a legal environment supporting attorneys; records management experience; data-entry experience; possess working knowledge of the criminal justice system and legal terminology; and advanced proficiency in Outlook, Word, Excel, and PowerPoint.
These positions are safety sensitive.
These positions are non-exempt from overtime.
Knowledge, Skills and Abilities Knowledge of:
Arizona and Federal Rules of Civil Procedure Business English, spelling, arithmetic, punctuation, and grammar Legal office practices and procedures Prosecutor by Karpel Filing methods - TurboCourt and in Person at Superior Court Audio/visual equipment and software programs and preparation of same Skill in:
Multitasking Prioritization Time Management Problem Solving Scheduling Coordinating with internal and external clients Using computer software including Microsoft Word, Excel, Outlook, Teams and PowerPoint Strong Ability to:
Effectively communicate and clearly convey accurate information verbally and in writing Perform tasks quickly, effectively, and accurately with attention to detail, in a fast-paced and changing environment Compose correspondence dealing with legal and complex matters Maintain composure while working under time constraints Understand legal procedures and terminology Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures Prioritize, plan and carry out assignments Communicate effectively with other county departments and the public Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing Maintain confidentiality and work with sensitive materials Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee BenefitsCoconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis.
Temporary and Seasonal employees do not receive benefits.
Elected officials are not eligible for vacation and sick leave.
) Vacation/Annual Leave Sick Leave 10 Holidays Per Year Health Care Insurance Dental Plan Vision Plan Group Life Insurance Pre-Tax Deduction Plan Sick Leave Conversion Plan Personal Day Purchase Program Vacation Sell Back Program Tuition Reimbursement Program Wellness Program Long-Term Disability Arizona State Retirement System Employee Assistance Program On-going Training Opportunities Free bus transportation/ EcoPass bus pass Elective Coverage Dependent Medical, Dental, and Vision Supplemental Life (for employees & dependents) Flexible Spending Account Health Savings Account Tax-deferred investment program Accidental and Disability Insurance Short Term Disability 01 Please select below the position you are applying for:
Regular Full-Time Limited Appointment Both 02 Do you have experience in a clerical or administrative position in a legal environment? If yes, please be certain it is reflected on your application.
If no, please describe below your equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
03 Please describe your clerical or administrative experience.
04 How many professionals have you supported at one time and what do you see as the biggest challenge when supporting a large office of professionals? 05 Please list the computer programs you have experience using.
Next to each please indicate your level of proficiency on a scale of 1-10 with 10 being expert/exceptional.
06 Please explain how this position would add to your career aspirations? 07 The Legal Assistant supports misdemeanor, juvenile, and felony cases that may include homicide, rape, domestic violence, and serious crimes against children.
As a result, some of the materials the Legal Assistant will work with may be graphic and/or distressing.
For example, autopsy photos, violent crime scene photos, and media.
Are you comfortable with working with this type of material? Yes No 08 I understand that a resume and cover letter are required along with my application and that all written materials submitted including the application will be evaluated for writing proficiency.
Yes No Required Question Recommended Skills Administration Arithmetics Attention To Detail Business English Case Management Civil Procedures Estimated Salary: $20 to $28 per hour based on qualifications.
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