Executive Assistant Supervisor and Executive Assistant to CEO
Flagstaff, AZ Flagstaff, AZ Full-time Full-time Estimated:
$56K - $70.
9K a year Estimated:
$56K - $70.
9K a year 12 hours ago 12 hours ago 12 hours ago Overview:
The Executive Assistant Supervisor and Executive Assistant to the CEO provides comprehensive administrative support to the Executive Team and Governing Councils by independently handling administrative responsibilities.
Works directly with NAH system executives and assistants and interrelates with all management and support staff.
Acts as liaison with administrators, hospital staff, community leadership, associates, patients and volunteers.
Responsible for coordinating all aspects of the senior executive's schedule, travel, training/education, certification, and/or other duties of the office.
Coordinates administrative assistant schedule to ensure adequate coverage for the administrative office at all times.
Responsibilities include all administrative/secretarial duties of an advanced nature using considerable freedom to judge, guided by established Policies and Procedures.
Function with minimum supervision demonstrating appropriate decision-making within established guidelines.
Maintains strict confidentiality and discretion in a tactful manner at all times.
Provides leadership and direction to Executive Assistant staff in day-to-day operations of Administration.
Directs business practices in order to uphold NAH's mission and values.
This position develops performance objectives, identifies processes to achieve those objectives and implements action plans.
Key responsibilities include direct mentoring and staff development (including recruitment and retention), clear communication to create an environment which promotes personal satisfaction and loyalty to the NAH organization
Responsibilities:
Leadership Supervises Executive Assistants and oversees the distribution of work assignments in a way that effectively ensures proper Senior Leader support.
Evaluate staff performance and submit performance reviews, Ensure 100% of staff complete required learning modules on time.
Works with employees to facilitate complaints/concerns and resolve as needed.
Supervises the Administration staff department's activities, performs appropriate management functions, and acts as a liaison between the Executive Assistants and Senior Leaders.
Supervises the Executive Assistant staff in order to track filing, projects management, and equipment management functions.
Cross trains other staff as needed to ensure department goals are met and customer needs are served in a professional and timely manner.
Oversees the completeness and accuracy of documentation processing procedures at NAH.
Oversees orientation of new staff members Organizes staff meetings.
Promotes and support workplace diversity initiatives.
Manages by providing positive and constructive feedback to employees in order to reward, coach, correct and motivate.
Maintains confidentiality of the department, peers, and customers at all times Office Management Oversees daily office operations with utilizing all internal resources and processes.
Provides supervision and coordination of office staff including scheduling, productivity and departmental documentation.
Maintains the schedule and time off requests for the department.
Administrative Supports the designated Senior Executive (CEO and/or Executive VP/CAO and/or other) in all professional capacities, coordinating, facilitating and implementing day to day activities to ensure efficient operational work flow.
Manages Senior Executive's calendar, in collaboration with other assistants, management, departments, and outside people/agencies, with responsiveness and flexibility.
Makes travel arrangements and submits conference registrations.
Performs numerous and varied administrative tasks, such as:
greeting visitors to Administration; directing patient complaints appropriately; handling/routing correspondence and items requiring signature (contracts, agreements, etc.
); reconciling corporate credit card(s) and uploading supporting documentation; doing weekly time edits.
Schedules, creates meeting materials, sends notices, arranges catering, manages logistics, attends and records minutes, as needed, for assigned meetings, both onsite and offsite, ensuring effective and efficient proceedings.
These may include, but are not limited to:
Senior Leadership Team; Leadership Forum, Operations Meetings, Board Governing Council and other meetings involving the Senior Executive(s).
Plans and facilitates special organizational events (leadership retreats, rounding, celebrations).
Interacts effectively with a variety of colleagues in many departments (both clinical and non-clinical) throughout the organization, such as HR, Compliance, AP, Environmental Services, Plant Operations, Nutritional Services, Nursing and Medical Staff.
Interfaces appropriately with many external constituents, including patients, family members, Board members, community members, and State/local government employees.
Communicates information appropriately, in a timely manner, exercising tact and discretion.
Coordinates executive/administrative assistants' schedules and time out of office to ensure adequate support and coverage for Administration.
Adjusts schedule, as an exempt employee, to support a varied meeting/project schedule, and office coverage, as required (earlier am/later pm, etc.
).
Compliance/Safety Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.
Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.
If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.
Completes all company mandatory modules and required job-specific training in the specified time frame.
Qualifications:
Education Associate's Degree or 5 years Executive Secretarial/Administrative experience- Required Experience Five years Executive Secretarial/Administrative experience- Required 2 years of supervisory experience - Required Healthcare is a rapidly changing environment and technology is integrated into almost all aspects of patient care.
Computers and other electronic devices are utilized across the organization and throughout each department.
Colleagues must have an understanding of computers, and competence in using computers and basic software programs.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$56K - $70.
9K a year Estimated:
$56K - $70.
9K a year 12 hours ago 12 hours ago 12 hours ago Overview:
The Executive Assistant Supervisor and Executive Assistant to the CEO provides comprehensive administrative support to the Executive Team and Governing Councils by independently handling administrative responsibilities.
Works directly with NAH system executives and assistants and interrelates with all management and support staff.
Acts as liaison with administrators, hospital staff, community leadership, associates, patients and volunteers.
Responsible for coordinating all aspects of the senior executive's schedule, travel, training/education, certification, and/or other duties of the office.
Coordinates administrative assistant schedule to ensure adequate coverage for the administrative office at all times.
Responsibilities include all administrative/secretarial duties of an advanced nature using considerable freedom to judge, guided by established Policies and Procedures.
Function with minimum supervision demonstrating appropriate decision-making within established guidelines.
Maintains strict confidentiality and discretion in a tactful manner at all times.
Provides leadership and direction to Executive Assistant staff in day-to-day operations of Administration.
Directs business practices in order to uphold NAH's mission and values.
This position develops performance objectives, identifies processes to achieve those objectives and implements action plans.
Key responsibilities include direct mentoring and staff development (including recruitment and retention), clear communication to create an environment which promotes personal satisfaction and loyalty to the NAH organization
Responsibilities:
Leadership Supervises Executive Assistants and oversees the distribution of work assignments in a way that effectively ensures proper Senior Leader support.
Evaluate staff performance and submit performance reviews, Ensure 100% of staff complete required learning modules on time.
Works with employees to facilitate complaints/concerns and resolve as needed.
Supervises the Administration staff department's activities, performs appropriate management functions, and acts as a liaison between the Executive Assistants and Senior Leaders.
Supervises the Executive Assistant staff in order to track filing, projects management, and equipment management functions.
Cross trains other staff as needed to ensure department goals are met and customer needs are served in a professional and timely manner.
Oversees the completeness and accuracy of documentation processing procedures at NAH.
Oversees orientation of new staff members Organizes staff meetings.
Promotes and support workplace diversity initiatives.
Manages by providing positive and constructive feedback to employees in order to reward, coach, correct and motivate.
Maintains confidentiality of the department, peers, and customers at all times Office Management Oversees daily office operations with utilizing all internal resources and processes.
Provides supervision and coordination of office staff including scheduling, productivity and departmental documentation.
Maintains the schedule and time off requests for the department.
Administrative Supports the designated Senior Executive (CEO and/or Executive VP/CAO and/or other) in all professional capacities, coordinating, facilitating and implementing day to day activities to ensure efficient operational work flow.
Manages Senior Executive's calendar, in collaboration with other assistants, management, departments, and outside people/agencies, with responsiveness and flexibility.
Makes travel arrangements and submits conference registrations.
Performs numerous and varied administrative tasks, such as:
greeting visitors to Administration; directing patient complaints appropriately; handling/routing correspondence and items requiring signature (contracts, agreements, etc.
); reconciling corporate credit card(s) and uploading supporting documentation; doing weekly time edits.
Schedules, creates meeting materials, sends notices, arranges catering, manages logistics, attends and records minutes, as needed, for assigned meetings, both onsite and offsite, ensuring effective and efficient proceedings.
These may include, but are not limited to:
Senior Leadership Team; Leadership Forum, Operations Meetings, Board Governing Council and other meetings involving the Senior Executive(s).
Plans and facilitates special organizational events (leadership retreats, rounding, celebrations).
Interacts effectively with a variety of colleagues in many departments (both clinical and non-clinical) throughout the organization, such as HR, Compliance, AP, Environmental Services, Plant Operations, Nutritional Services, Nursing and Medical Staff.
Interfaces appropriately with many external constituents, including patients, family members, Board members, community members, and State/local government employees.
Communicates information appropriately, in a timely manner, exercising tact and discretion.
Coordinates executive/administrative assistants' schedules and time out of office to ensure adequate support and coverage for Administration.
Adjusts schedule, as an exempt employee, to support a varied meeting/project schedule, and office coverage, as required (earlier am/later pm, etc.
).
Compliance/Safety Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.
Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.
If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.
Completes all company mandatory modules and required job-specific training in the specified time frame.
Qualifications:
Education Associate's Degree or 5 years Executive Secretarial/Administrative experience- Required Experience Five years Executive Secretarial/Administrative experience- Required 2 years of supervisory experience - Required Healthcare is a rapidly changing environment and technology is integrated into almost all aspects of patient care.
Computers and other electronic devices are utilized across the organization and throughout each department.
Colleagues must have an understanding of computers, and competence in using computers and basic software programs.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
